Automated payroll software for South African employers
Payroll Africa automates the full South African payroll cycle. Scheduled runs calculate PAYE, UIF, SDL and ETI on the current SARS tables, generate payslips for every employee, deliver them by email, WhatsApp or SMS, build the bank payment file and produce the EMP201 return — with a single approval step before anything is released.
Payroll Africa Editorial · SARS Payroll Compliance Team
The Payroll Africa editorial team is composed of registered tax practitioners, payroll administrators and BCEA specialists who maintain the SARS PAYE, UIF, SDL and ETI engines that power the platform. Every article is reviewed against the current SARS BRS and Basic Conditions of Employment Act before publication.
- SARS registered tax practitioners
- SAPA-affiliated payroll administrators
- BCEA and LRA compliance reviewers
Last updated 12 Aug 2026
What gets automated in a monthly payroll run
A traditional payroll month is capture, calculate, check, print, email, pay, then file. Payroll Africa collapses that into a scheduled run and an approval. Recurring earnings, deductions, loans, garnishees, medical aid, pension and provident contributions carry forward automatically; only genuine changes such as overtime, leave without pay or a new hire need attention.
- Scheduled pay runs on your own pay calendar
- Automatic PAYE, UIF, SDL and ETI on the current SARS tax year
- Payslips generated in bulk and delivered by email, WhatsApp or SMS
- Bank payment files built in your bank's required format
- EMP201 produced with the run; EMP501 and IRP5 at year end
- Accounting journals posted to Xero or QuickBooks
Employee payroll software with self-service
Automation only works if employees stop emailing the payroll administrator. Every employee gets a self-service portal where they can download current and historic payslips, view IRP5 certificates, apply for leave, submit claims and request changes to their own details — each change routed for approval and written to the audit log.
- Employee portal for payslips, IRP5s, leave balances and claims
- Manager approvals for leave, overtime and change requests
- Every payslip carries a QR code and verification code
- Full audit trail of who changed what, and when
Controls that keep automation safe
Automated does not mean unsupervised. Each run produces a variance report against the previous period so unusual movements are visible before approval, and payroll cannot be finalised without an approver. Multi-factor authentication and role-based permissions protect the run itself.
Frequently asked questions
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