UIF salary schedule form — what it is and how to fill it in
The salary schedule is a Department of Employment and Labour form on which the employer lists an employee's salary history, hours and UIF deductions over their period of service. The UIF asks for it when its declaration records are missing or do not match, so a claim cannot be checked from the UI-19 alone.
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Last updated 11 Nov 2026
When do you need a salary schedule?
Most claims are assessed from the monthly UIF declarations and the UI-19. The Fund asks for a salary schedule when those records are incomplete — for example months were not declared, the amounts do not match, or the employee had several pay increases. On the online UIF portal it is uploaded next to the UI-19.
- Monthly declarations are missing for part of the service period
- Declared earnings do not match what the employee was paid
- The labour centre or claims officer asks for it
- The employee's pay changed during the period being assessed
Every field on the salary schedule form
The official form says all fields are mandatory and asks for the day, month and year of each salary adjustment.
- Employee's ID number and initials and surname
- Employer's UIF reference number and company name
- Period of service, with full start and end dates
- Each period (from and to dates) and year
- Salary frequency, for example monthly
- Salary amount for each period
- Total hours worked per month
- UIF deductions — whether the employee was a contributor or non-contributor
- Employer's name and surname, signature, date and company stamp
Salary schedule vs UI-19 vs UI-2.7
These three employer forms are often confused, and handing in the wrong one delays the claim.
- UI-19 — the employer's declaration of the employee's details, earnings, dates and reason for leaving
- Salary schedule — the employee's pay history over the service period
- UI-2.7 — what the employer still paid an employee who is employed but off work (illness, maternity, adoption, parental leave or reduced working time)
- UI-2.8 — the employee's banking details, completed at a labour centre
Common mistakes
Claims stall when the schedule does not agree with what was declared. Use the gross amounts from payroll, not net pay, and make sure the dates match the UI-19.
- Entering net pay instead of gross salary
- Leaving out the date of a salary change
- Dates of service that differ from the UI-19
- Missing signature or company stamp
How Payroll Africa produces it
Payroll Africa builds the salary schedule from your actual pay runs, so the amounts and dates match what was declared. Download the PDF from the Department of Labour reports screen, sign it and give it to the employee or upload it with the claim.
Frequently asked questions
Related guides
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