Overtime & Expense Claims
Payroll Africa lets employees capture overtime and expense claims for approval and payment through payroll. Employers can keep requests, review decisions and payroll processing connected instead of managing claims in separate spreadsheets. Check the supporting records and applicable pay treatment before including approved amounts in an employee's payroll for the period.
Capture employee claims
Bring overtime and expense requests into a defined claims workflow. A captured claim records the employee's request; it should still be checked before payment.
- Overtime claims
- Expense claims
- Employee self-service
Review and approve before payment
Approvers should check the reason for a claim, relevant supporting records and the employer's policies. Keep claim approval separate from the assumption that an amount is ready to pay.
Pay approved amounts through payroll
Approved claims can be paid through payroll, keeping employee payments within the payroll processing workflow rather than a disconnected manual payment list.
- Approved claims connected to payroll
- Review of the relevant pay period
- Employee payslip output
Check overtime and expense treatment
Overtime eligibility, applicable rates and tax treatment depend on the circumstances. Review attendance or timesheets where relevant and apply the correct payroll treatment.
An expense claim is not automatically tax-free simply because an employee labels it a reimbursement.
Frequently asked questions
See claims and overtime in action
Bring payroll and employee administration together. Start a free trial or talk to our team about your workflow.
- No card required
- 30-day free trial
- Free migration from Sage, SimplePay, PaySpace or Excel
- Cancel anytime
Run Payroll Africa alongside your current system until you're happy to switch.