HR letters and documents in a few clicks
Generate company-branded letters, such as employment confirmations and contracts, using details already stored in Payroll Africa. Send them securely by email or WhatsApp and keep a record of every document issued.
How it works
- 1
Pick a document
Choose the type of letter or contract you need.
- 2
Details fill in automatically
Employee name, job title, start date, salary and company details come from the employee record.
- 3
Review and send
Check the document, then send a secure link by email or WhatsApp, or download it.
- 4
Keep the history
Every issued document is stored against the employee, and links stop working if you withdraw the letter.
How it helps your business
Professional look
Every letter carries your logo and company details.
No copy-paste errors
Details come from the system, not from an old Word file.
Secure sharing
Links are checked every time they're opened, so withdrawn letters can't be viewed.
Proof on file
See what was issued to whom and when.
Employment verification on request
Banks and landlords often ask employees for proof of employment. Issue a confirmation letter in minutes instead of drafting one by hand each time.
Frequently asked questions
See hr documents in action
Bring payroll and employee administration together. Start a free trial or talk to our team about your workflow.
- No card required
- 30-day free trial
- Free migration from Sage, SimplePay, PaySpace or Excel
- Cancel anytime
Run Payroll Africa alongside your current system until you're happy to switch.