Adding Employees

Required fields

Names, ID or passport number, start date, pay rate and bank details are required before an employee can be included in a run. The SARS income tax number is required for IRP5 issuance.

ID number validation

South African ID numbers are validated with the Luhn check digit, and date of birth and gender are derived automatically. A mismatch usually means a typo — SARS rejects IRP5 files on invalid IDs.

Bank details

Choose the bank from the dropdown and the universal branch code is filled in automatically. Account number length is validated per bank to reduce failed EFT payments.

Employment type

Set whether the employee is permanent, fixed-term, part-time or an independent contractor. This drives UIF applicability, ETI eligibility and the IRP5 nature of person code.